A workplace only feels like a community when its stories are told. The News function gives your organisation an editorial home page: articles with proper headlines, images and bylines from teams (not individuals’ private details), organised so the newest and most important stories greet every login.
Publishing is deliberately simple, so communication teams and department editors can share wins, changes and updates without waiting on a webmaster.
An editorial front page that refreshes with every visit
Story pages with images, categories and related reading
Drafting and scheduled publishing for planned campaigns
Organise
Policies
Nothing erodes trust faster than two versions of the same policy. The Policies function keeps a single, current version of every workplace policy, each with an owner, an effective date and a review date.
Version history stays attached, so staff always act on the latest word and administrators can show exactly what applied, and when.
One current version per policy, always
Owners, effective dates and review reminders
Version history kept with each document
People
Staff directories
Work moves at the speed of finding the right person. Staff directories give every employee a workplace profile — role, team, location and contact routes — so a name, a skill or a department is never more than a search away.
Profiles are workplace-focused by design: role and team information your organisation chooses to publish, presented consistently for everyone.
Browse by department, team, site or role
Workplace contact routes on every profile
Org-structure views that stay current
Organise
Forms
Every workplace runs on forms — and loses time hunting for them. The Forms function is one well-labelled drawer for leave requests, expense claims, event registrations, IT requests and whatever else your organisation needs signed, sent or submitted.
Each form carries its owner and instructions, so the right request reaches the right desk the first time.
Every form in one place, clearly labelled
Owners and routing instructions attached
Out-of-date forms retired, not rediscovered
Organise
Documents
Shared drives sprawl; libraries are kept. The Documents function is a structured library for the files your workplace relies on — handbooks, templates, guides and records — with owners, dates and a home for every file.
Staff stop asking “where is the latest one?” because the answer is always the same: on the square.
A structured library in place of drive sprawl
Owners and last-reviewed dates on every document
Templates and handbooks one click from anywhere
Communicate
Events
From training days to town halls to morning teas, the Events function keeps a shared calendar of workplace moments. Everyone sees what is coming, where it happens and how to take part.
Events link back to the news stories, departments and documents that surround them, so context travels with the invitation.
One shared calendar for the whole workplace
Event pages with details, locations and links
Department and site views for local moments
Communicate
Announcements
Some messages cannot be allowed to drift past. Announcements are the priority channel: pinned to the top of the square, visibly distinct from everyday news, and held in place until their moment passes.
For critical notices, acknowledgement tracking shows that the message reached the people it had to reach.
Priority placement above everyday news
Scheduling and expiry for time-boxed notices
Acknowledgement tracking for critical messages
Organise
Department pages
Every team deserves a front door. Department pages give each unit a home the team curates itself: what the department does, who is in it, the services it offers and the resources it owns.
New starters orient faster, and cross-team requests land in the right place, because every department has an address on the square.
A curated home page for every department
Team introductions, services and resources
Consistent structure, local personality
People
Employee recognition
Good work grows when it is seen. Employee recognition brings shout-outs, milestones and thank-yous onto the square, where the whole workplace can join the applause.
Recognition is role-based and workplace-appropriate — celebrating contributions and service moments in the way your organisation chooses.
Recognition walls the whole workplace sees
Milestones and service moments, marked warmly
Nomination flows your organisation defines
People
Knowledge base
Every workplace answers the same questions again and again — usually by email, usually from memory. The Knowledge base captures those answers once: how-to articles, FAQs and procedures, organised by topic and kept current by their owners.
Institutional knowledge stops living in inboxes and starts outliving staff turnover.
How-to articles and FAQs by topic
Owners keep answers reviewed and current
Related articles connect the dots
Find
Search
The square is only as good as the speed of finding things on it. Search is one box across everything — news, people, policies, forms, documents, events, departments and knowledge — returning results grouped by type.
Staff learn a single habit: search the square first. It is the shortest path to every answer the intranet holds.
One query across every function
Results grouped by type, best match first
Filters for people, documents and news
See the square with your name on it
The fastest way to understand CAQA Intranet is to walk through it together, shaped around your organisation.
